Administrator

Hours: Monday- Friday 07:30am- 16;00PM
Salary: Competitive

Are you looking for an exciting opportunity where your skills will shine and your ideas will shape the future?

At Grundon, we are on the lookout for a forward thinking Administrator to join our team based in Bristol.

This is more than just a job, it’s an opportunity to join a company that is here to show the world that there is more to waste than it seems. Here your contributions will make a real difference as we work towards our shared vision to unlock the potential of waste whilst we are dedicated to leaving a better planet for future generations.

Reporting to the Operations Manager, you will play a key role in welcoming customers and drivers to the site while ensuring all vehicle and customer information is accurately recorded. The role also involves providing general office support to the Weighbridge team as required.

What will you do

• Carry out a range of administrative duties including filing, post handling, data entry, record management, invoice processing, maintaining compliance records including weekly RTD reporting,
• Manage the weighbridge, producing accurate tickets for all vehicle movements and reporting any overweight or operational issues.
• Maintain accurate records within the in‑house database and ensure all weighbridge equipment operates correctly, reporting any faults or issues without delay
• Check inbound and outbound documentation to ensure compliance with environmental permits and relevant legislation.
• Ensure all drivers and visitors follow PPE requirements and site rules, registering visitors and arranging inductions when needed.
• Follow all health, safety, and environmental procedures, including correct PPE use and reporting of accidents, incidents, and near misses.
• Respond to telephone and email enquiries professionally and efficiently.
• Liaise regularly with the Transport Manager and other departments to support operational needs.
• Monitor customer accounts and prevent transactions on credit‑held accounts unless authorised.
• Support HR and Health & Safety administration, including maintaining accurate training, licence, and compliance documentation in line with data protection requirements.

Why you will like working here:

• A supportive, inclusive, and fun team culture.
• Designed to empower you to work where and how you thrive, balancing productivity with lifestyle.
• Opportunities for career growth and development.
• Competitive salary and great benefits.
• A company that values your voice and ideas.

About You

• At least two years’ experience in transport operations or a strong working knowledge of the waste management sector.
• Willingness to develop and maintain a solid understanding of environmental permits and regulatory requirements.
• Strong administrative skills with excellent attention to detail and the ability to manage multiple tasks effectively.
• Clear, confident communication when dealing with drivers, customers, colleagues, and external partners.
• High level of numeracy and literacy skills. with excellent working knowledge of Microsoft Word, Excel and Outlook. .Ability to use databases and internal systems effectively, or a willingness to learn new platforms quickly.
• Flexibility with working hours to support smooth and efficient site operations.
• Good understanding of HSE procedures and responsibilities.
• A collaborative team player who supports colleagues and management, including assisting with training and providing cover when required.
• Proactive, self‑driven approach to personal development, with a willingness to contribute ideas that enhance systems and processes.
• Full UK Driving license

About Grundon?

Grundon is the UK’s largest family-owned supplier of integrated waste management and environmental services. Founded in 1929, we have developed a distinctive approach that has helped us to maintain a leading position within the waste industry. This approach is underpinned by our commitment to quality of service, innovation and technical progress, together with a genuine and demonstrable concern for the environment.

Why Grundon?

At Grundon, we are dedicated to providing diversity, equality, and inclusion. We believe great ideas come from everywhere, and we’re committed to creating a workplace where everyone feels valued, heard, and empowered to thrive.

If you're ready to take the next step in your career within the dynamic world of waste management and environmental services, this is your opportunity to join one of the industry’s most respected names.

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